Document Management Services

Stop letting bills slip through the cracks

It’s time to go paperless

A comprehensive Document Management Solution

A medical practice is perhaps the one that relies heavily on paperwork. From patient care to regulatory compliance and insurance to billing, proper handling of documents is absolutely essential. The sheer volume of paperwork makes locating and retrieving vital records in a timely manner a major challenge. That is why, a trend towards going paperless is stronger than ever, and availing the document management services is the best way to get there.

Document management services provide a secure, central repository where documents are managed and stored, so that it can be accessed easily and quickly whenever needed. Having said this, it is clear that document management demands a specialist solution. Scribe4Me’s document management services deliver more than efficient storage and retrieval of documents – though that is surely a part of it. We at Scribe4Me make sure that the right information and documents are accessible whenever needed to enable patients to get prompt and proper care and also facilitate paperwork for insurance claims and reimbursements to be processed in a timely fashion.

This is how Scribe4Me’s document management process works

Data integration

We at Scribe4me employ a range of document conversion and creation techniques – from manual methods like transactional data entry to automated methods like image scanning, bar code scanning, image conversions, OCR and ICR. Then this digitized data is integrated into the document management system with utmost precision and accuracy.


Indexing is the next step to ensure that the digitized files are organized. This is the process of labeling the digital documents with proper tags or attributes to facilitate quick searching and easy retrieval of documents in future. We at Scribe4Me use a unique document identification system that helps you to easily locate and access your documents faster. Our document management system includes versioning and tracking capabilities to ensure that everyone has access to the latest updated document. It also includes a search function to enable quick searching of documents.

Storage and retrieval

We store all of the digital documents in one centralized location so that they are easily accessible. This ensures that important documents can be retrieved whenever needed, round the clock. Most importantly, we make sure you have the appropriate backup and recovery methods to prevent data loss and enhance data security.

Workflow management

At Scribe4Me we have designed a fantastic workflow management tool to optimize your document management workflow. This ensures that documents are routed to the right people within the healthcare organization for executing the document tasks.

Service Highlights

  • Highly skilled data management specialists
  • Supports multiple file formats
  • 100% HIPAA complaint to make sure that patient data is protected under PHI
  • Implement best practices for document management
  • Simple file archival and retrieval system


  • Error-free methods for data capture and conversion
  • Meticulously planned and designed document management process
  • Speeds up the process of searching and locating crucial data
  • Improves patient experience
  • Cuts down expenses associated with hard copy documents
  • Eliminates chances of lost or misfiled documents
  • Improves cash flow by speeding up the communication between payers and providers
  • Avoids the need for physical document storage
  • Significant time savings
  • Better documentation to support your business

Revenue Cycle Management

Are you a healthcare provider under increased pressure to focus on providing care as well as maintaining financial viability? Do you feel overwhelmed with administrative and financial responsibilities? Feel like you are losing pace on follow-ups for efficient collection? Are you short of trained experts to handle the complex maze of RCM? Scribe4Me is here to help you.

Insurance Eligibility Verification

The first and most important step is to determine the patient's eligibility and insurance coverage. People often tend to forget to renew their health insurance policy annually. And insurance companies are in no way responsible for payments covered under the plan during the period of lapse. As a result the patient has to pay for the services out of his own pocket. What if the patient is reluctant to pay the bills?

Medical Coding

Medical Coding quality holds the key to accurate reimbursements. Scribe4Me has perfected the art of creating accurate and clean claims on the first go. We have a team of AAPC certified, trained medical coders who are proficient in coding rules and can provide accurate and complete coding necessary to optimize reimbursements.

Charge Entry Services

Accurate charges are crucial for claims to pass through the first time and Scribe4Me does it right, each time.It has been stated by insurance companies that 4 out of 10 claim denials are due to clerical errors. Charge Entry is a process of entering medical data to enable claims processing. At Scribe4Me we follow a well-structured Charge Entry Process and ensure that relevant checks are made at each level of the process.

Claims Transmission

Scribe4Me undertakes to do an EDI set-up for those medical practices that wish to get-off paper transaction claims and switch to electronic data interchange (EDI) for claim submission. Submission of the claims through EDI reduces the chances of inaccuracies and errors. Your claims will reach the payer instantly resulting in quicker reimbursements and eliminating claim processing delays.

Payment Posting

We believe that accurate charges contribute to attaining clean submission goals. Scribe4Me offers fast and accurate Payment Posting solutions as a part of the Revenue Cycle Management services and also as a standalone service depending on the client's requirements. Our team of experts has extensive experience in several specialties and in handling a wide range of medical software.

Accounts Receivable Management

We at Scribe4Me understand that Accounts Receivable is an important part of cash flow and requires rigorous follow up. That is why we have a streamlined system in place to control and manage your practice's accounts receivable and recovery. Simply trust the experts for efficiency, and we assure you that all the medical services provided by you will be paid for, fully and promptly.

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