Charge Entry/Capture Services

Accurate Charge Capture, Accurate Reimbursements

Get claims right the first time

Accurate and Reliable Charge Entry Services

The charge entry process plays a vital role in the overall revenue cycle management system. It is a process of entering all important information related to the services provided to a patient. This data is crucial for subsequent claims processing and hence should be accurate, error-free and in accordance with the guidelines.

Charge entry in medical billing is crucial as all patient accounts created are assigned the appropriate dollar value as per the codes and fee schedule. The values entered will determine the reimbursements for the physician’s service. Meaning, there should be no room for errors. Scribe4Me’s charge entry specialists pay attention to detail to ensure that every entry is made accurately and in an approved manner. This way, our medical billing charge entry services can help medical practices maintain a healthy cash flow, avoid payment delays and reduce claim denials.

Scribe4Me’s Charge Entry Process

Get quick and hassle-free prior authorization services. Ensure faster approvals and smoother healthcare experiences. This is how our charge entry process looks like.

Receive files/Download files

We receive scanned copies of checks and Explanation of Benefits (EOBs) from our clients through a secure FTP site. Our billing team downloads these files, reviews them and assigns them to the respective charge entry team.

Enter crucial information

This is a two-step process which includes the entering of both patient information and billing information into the billing system. The patient information includes inputting patient demographics like name, address, birthdate, age, sex, ethnicity, race, social security number etc. The billing information includes inputting patient account number, date of service, place of service, admission date and time, billing provider and referring provider, amount billed and amount allowed, amount adjusted and paid, procedure code and diagnosis code etc. We then double check each and every entry to ensure accuracy.

EOB follow-up

In cases where patients are responsible for some or all of the balances due, and there are issues such as late or missed payments, our team undertakes to perform a thorough investigation into the EOB and other aspects of its coverage or lack thereof. This helps to decide on any corrective action that may be required

Denial analysis and recovery

In case of any denials or rejections we provide denial management support to investigate into each case and analyze the EOB claims. We quickly identify the root cause behind these denials and work to resolve it. With the right steps in place, we ensure a quick and successful recovery of the amount due.

Collect feedback

We are committed to providing high-quality charge entry services that exceed client expectations. That is why we collect client feedback and continually strive to improve the accuracy and efficiency of our process in order to provide the best-in-class charge entry services.

Charge Entry Services We Offer

Input Billing Information

This is one of the crucial steps as it ensures that your practice is billed accurately for the services rendered. Our medical billing specialists make sure that all information pertinent to the patient visit is meticulously entered into the medical billing software.

Assign Charges

We assign each service or procedure a specific billing code and corresponding charge. This service requires attention to detail and our billing team is trained to ensure that the right codes are assigned to the right services, avoiding errors and discrepancies.

Enter Patient Demographics

Once the patient data is verified and checked we enter it into the medical billing system. Our charge entry experts understand the importance of data accuracy and take utmost care while entering the information into the system.

Perform quality check

Through our multi-stage quality assurance process we ensure that all charges entered are accurate and compliant before sending it out to the insurance company.

Submit Charges

Once all the details are in place, it's time to send out the final claims to the insurance company. Our experts make sure that the claims submitted meet payer-specific requirements, facilitating smooth processing and maximum reimbursements.

Service Highlights

  • End-to-end review
  • Strict adherence to provider-specific guidelines across different specialties
  • Utmost data security
  • Frequent audits
  • Expertise and tools for improved accuracy

Benefits Of Scribe4Me’s Charge Entry Services

  • A well-defined workflow
  • Significant cost savings
  • Faster payment collection and increased cash flow
  • Enhanced compliance with all relevant laws and policies
  • Improved efficiency and productivity
  • Timely filing of claims
  • More time for patients
  • Access to trained and experienced charge capture specialists
  • Easy scalability
  • A dedicated account manager who serves as a single point of contact for all your queries

Outsource Charge Entry Services To Scribe4Me

Outsourcing medical billing charge entry services to Scribe4Me can be a strategic move for healthcare providers looking to streamline their operations and ensure financial sustainability. We at Scribe4Me have a team of professionals who are experts at charge entry and can document data with utmost precision like no other. Partner with us and enjoy an error-free charge entry process that ensures timely and accurate reimbursement for your claims. Sounds impressive? Well, get in touch with us today to find out if our services align with your needs and expectations.

Revenue Cycle Management

Are you a healthcare provider under increased pressure to focus on providing care as well as maintaining financial viability? Do you feel overwhelmed with administrative and financial responsibilities? Feel like you are losing pace on follow-ups for efficient collection? Are you short of trained experts to handle the complex maze of RCM? Scribe4Me is here to help you.


Insurance Eligibility Verification

Are you struggling with the time-consuming tasks of verifying and validating a patient’s insurance coverage eligibility? Thinking of taking the help of an insurance expert to relieve you from the tedious tasks of verifying insurance coverage? Then the best option is to outsource your Insurance Eligibility Verification services to an experienced service provider like Scribe4Me.


Medical Coding

Do you find it challenging to keep pace with the yearly updates to code sets and changing payer regulations? Are you facing coding errors that cause delays in reimbursements? Are you short of highly trained certified medical coders with experience across multiple specialties? If yes, outsourcing your medical coding services to Scribe4Me is your best bet.


Claims Transmission

Is your medical practice struggling with the time-consuming and labor intensive process of claims submission? Are you finding it difficult to keep pace with regulatory demands? Do you lack skilled resources to handle your claims submissions effectively? Opting for Scribe4Me’s Claims Transmission services is the best thing you can do to achieve greater accuracy in claims settlement and reduction in costs.


Payment Posting

Do you find the payment posting process time-consuming and tedious? Is your practice facing issues with rejected claims and late payments? Are you short of skilled resources to handle the important aspects of payment posting? Do you lack time amidst your workload and hectic schedule to manage these tasks? It’s time you take help from the experts in the industry.


Accounts Receivable Management

Do you feel that receiving payments on time is quite challenging? Do you lack the time and resources to manage the cost of debt over time? Are you on the lookout for an efficient system to manage your accounts receivables? Are aging accounts receivables piling up? If that is the case, you need a trusted partner like Scribe4Me to improve cash flow by enhancing your accounts receivables.

Denial Management

Are you struggling with claim denials and lacking skilled resources to handle appeals? Is dealing with claim denials time-consuming and takes your focus away from patient care? Are you finding it difficult to identify the root cause and implement a successful denial prevention strategy? If yes, outsourcing is the best thing to do. Opting to outsource your denial management services can result in increased revenue and reduced claim denials.


Free Trial